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Minutes of 08/19/14

Minutes of 8/19/2014 Council Meeting

The Missouri City, Missouri, City Council held their monthly open meeting at the MCCA Building on August 19th, 2014, at 6:45 pm.  Attending: Mayor Barry Moore, City Treasurer Lisa Webber, Water Bill Collector Brandon Gray, City Clerk Monte Railey and Council members Joe Selle, Rocky Gross and Dee Dee Adcock.  Councilwoman Schelley Sue Smith was absent.  Residents Lloyd Shockley and Wilbur Webber also attended.

The meeting was called to order by Mayor Moore and minutes of the June 9th, 2014, meeting were read and approved.  The July 10th Council meeting was cancelled due to lack of a quorum.

Financial reports for June and July were read by the Treasurer and approved by the Council.

Bills to be allowed (checks issued day of meeting unless noted otherwise):

General Funds

KCP&L – 7/25/14 payment of $745.40 for four City accounts

Deputy Tyler Edwards – (8/15/14) $199.48 for eight hours of July patrol

Deputy David Allen – (8/15/14) $299.22 for twelve hours of July patrol

Clay County Sheriff – (8/15/14) $44.63 for July patrol fuel (79 miles)

Monte Railey – $220.43 City Clerk August salary

KCP&L – 7/25/14 payment of $745.40 for four City accounts

Danny Edwards- 13.94 for fuel for City vehicles

Joe Selle – $494.25 for 48 hours of City work

Clay County Sheriff – $44.63 for July patrol fuel (79 miles)

KCP&L – $732.42 for four City accounts

Bill Slater – $10.00 for MCCA building cleaning

Monte Railey – $67.17 for printer cartridge

Waterworks

Deffenbaugh Industries – (7/25/14)  $1,143.76 for June trash (reflects 3% rate increase, trash fees for end users raised from $10.00 to $11.00)

United States Postal Service – (7/31/14) $68.00 postage for utility bills

Brandon Gray – (8/7/14) $94.09 reimbursement for yearly website fees, $83.40 hosting + $10.69 domain

Public Water Supply District #4 – (8/7/14) $2,182.16 for water from 6/21/14-7/24/14

Brandon Gray – $241.50 August salary for Water bill collection

Brandon Gray – $41.18 four additional hours of Collector work

Deffenbaugh Industries  -$ 1,143.76 for July trash

United States Postal Service – $49.00 postage for Water Collector

Lisa Webber – $403.65 August Treasurer salary

Jim Talley – $309.01 August Meter Reader salary plus two in/outs

Councilman Gross made a motion to pay the bills.  It was seconded by Councilwoman Adcock and passed 3-0.

Old Business

Water Project :  the City was approved for a Community Development Block Grant (CDBG) in the amount of $500,000.00.  The balance of project expenses will be covered by a low interest loan from the Missouri Department of Natural Resources (DNR).   The Mayor, Treasurer and Clerk will meet with CDBG and DNR officials at 11:00 am on August 20th at the MCCA building to discuss the project.  Council members were also invited to attend.

A written City Purchasing Policy is needed to satisfy CDBG grant criteria.  Currently all City expenses are approved monthly by the City Council.  The City Clerk will e-mail Council members a sample policy provided by Grant Administrator Molly McGovern for review.  The issue was tabled until the September 8th Council meeting.

The Mayor will meet with Rex Brinker for his signature on the contract as Waterworks Chief Operating Officer.  He is also working out final details with Deffenbaugh Industries regarding dumpster prices and scheduling for the proposed clean up day.

Councilman Gross advised the Council that he could not find an ordinance on the books dealing with meeting attendance requirements for Council members.  He will contact City Attorney Steven Wolcott regarding necessary criteria and language.

New Business

Resident Ken Vossman has contacted the Mayor about needed repairs on the hill at the south end of Broadway.  Joe Selle will follow up with gravel and grading.  Mayor Moore is identifying other streets needing more than cold patching and researching available paving companies

Councilman Selle asked the Council to consider purchasing a riding mower and weed eater for City use.  He has been using his personal equipment and his mower is in need of repairs from heavy use.  Councilman Gross made a motion to authorize Joe to spend up to $1,500.00 for a mower and to reimburse him $300.00 for a weed eater purchased in July that is used for City work.  Councilwoman Adcock seconded the motion and it carried 3-0.

Councilman Gross asked the Council if there was interest in a City program for recycling plastic, cardboard and glass.  There is currently a bin for paper recycling by the Post Office.  The Council expressed interest and Councilman Gross will research options.

A motion to adjourn was made by Councilman Gross and seconded by Councilman Selle.   Meeting adjourned.

Next meeting is scheduled for 6:30 pm on Monday, September 8th, 2014, at the MCCA Building.

Respectfully submitted,

Monte Railey – City Clerk

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